Everyone has their own system for accomplishing tasks and making sure they attend to their to-do list. (I’m sure some people have no system but I don’t recommend that.) I am a block scheduler, which means that each week I have the same chunks of time set aside to accomplish the various aspects of my position. There are blocks for network meetings, 1-to-1s, emails & phone calls, client care, and so on. As some of you know, I’m also the host of the radio interview show, Inner Views, so I also set aside time for that.
Recently I became aware my schedule was no longer working for me—I just haven’t been able to accomplish everything I need to without dipping into my weekends. I don’t mind working a few hours on the weekend but I do mind working 7 full days a week, which is what’s been happening. Can you relate to this? Isn’t it the pits?!?
I had a meeting lined up with Donna Fox, my business coach, and the moment I mentioned that I needed to revamp my schedule, she pulled out a blank sheet of paper (as she is wont to do), and we went through each block of time, identifying where I needed more or less time for certain tasks, and where I even needed to give up some stuff. The biggest thing we identified is the need to have more office time to spend on client care, operations, and strategy. Unquestionably this will allow me to get more done during the week so that I can have my weekends back. And I feel a huge sense of relief just thinking about it.
Your schedule needs will be different than mine, but your success is only as good as your ability to get stuff done without burning out. If your schedule doesn’t have enough room in it to accomplish everything you need to do AND you’re working 7 days a week, you’re on a runaway train and you won’t be able to get off without crashing and burning.
So do yourself a favor and take a look at how you’re spending your time. I have to say, I really recommend having another person, such as a business coach, to do this with you. Donna Fox knows my personality and priorities, and is doggedly focused on my success, so the resulting schedule makes sure those 3 things are accounted for. She maintains the big picture as we look at the details. Do this for yourself—you’ll be grateful you did.
Note: If you’re interested in block scheduling, Scott Carley of Growth Dynamic here in Austin offers classes on it.